Completed example
A finished editorial example showing why a detailed proposal and a vague proposal are not yet comparable. These are hypothetical documents, not actual supplier quotations or customer results.
Proposal A identifies its equipment and installation scope. Proposal B gives broad product categories and a headline supply scope. No real supplier, equipment model, price or measured room is represented.
| Requirement | Evidence that settles it | Hypothetical proposal A | Hypothetical proposal B | Our conclusion |
|---|---|---|---|---|
| Exact equipment identity | Manufacturer, model and supplied variant | Identifies the manufacturer, model and variant in its schedule. | Lists equipment categories without the supplied model or variant. | A provides a checkable identity. B cannot yet be assessed as an equivalent offer; Equipt would request its exact schedule. |
| Intended use | Written eligibility for the facility and warranty conditions | Includes a product brochure but no written confirmation for the proposed facility. | Uses a commercial label without defining the permitted setting. | Neither document establishes use eligibility. A brochure or sales label does not settle the question; written model-specific confirmation is needed. |
| Space and access | Product drawings, operating envelopes and a checked delivery route | Includes equipment drawings; the delivery route has not been verified. | Includes a visual layout without product drawings or route evidence. | A has a product input, not a verified installation route. B also lacks the equipment basis. A final layout remains provisional until the room and access are checked. |
| Scope boundary | Written delivery, assembly, commissioning and building interfaces | Separates placement, assembly and packaging removal; excludes flooring and building works. | States supply and delivery without defining placement or assembly. | A makes its boundary visible. B needs a written scope clarification. Excluded work must have an owner before either proposal is treated as complete. |
| Warranty | Exact product, destination-market terms and exclusions | Refers to a warranty but does not attach the applicable terms. | Provides a generic warranty statement without market or use eligibility. | Neither establishes the coverage being purchased. Equipt would obtain the applicable documents and separate parts, labour, attendance and exclusions. |
| Service | Local service contact, claim route and written attendance terms | Names a service contact but gives no written attendance commitment. | Names the seller without explaining fault triage or parts support. | A identifies a contact, not a promised response. B lacks a usable service path. Both need the actual fault-handling process clarified. |
| Handover | Inspection, manuals, serial references and maintenance responsibilities | Lists manuals and an inspection; maintenance ownership is unspecified. | Mentions completion without listing the handover evidence. | A describes part of handover. B does not define acceptance. Equipment should not be treated as operationally handed over while inspections, records or maintenance responsibilities remain unresolved. |
Neither proposal is ready for selection. A is clearer about identity and installation, but its service and warranty evidence is incomplete. B needs its equipment identity, use eligibility and installation responsibilities clarified. Documentary detail alone does not prove better equipment.
See the completed room-planning example
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